When performing final checks prior to publication or submission, using shortcuts for spellcheck is an excellent method to save time.
In most cases, they consist of a set of keys that are pressed together in order to carry out a certain instruction.
Similar to autocorrect, these features are available in both the Windows and iOS operating systems.
A second option, for people who like to personalize their devices, is that the writer can set their own shortcut keys if they want something different than the pre-defined ones and even add their own custom dictionary for spell checking.
It’s easy to set them for frequently used commands like spell checking.
1. Microsoft Word
Microsoft Word is by far the most popular word-processing application used everywhere in the world.
It comes with a built-in spelling and grammar checker that can be accessed from the program’s primary menu or by pressing a shortcut key on your keyboard.
- While the cursor is at the beginning of your Word document, hit the Alt + F7 keys on your keyboard.
- A drop-down selection will appear next to the first word that you misspelled on the page. After highlighting the item of your choice with the tab and arrow keys, you can proceed to hit enter.
- If you press Alt+F7 once again, it will bring up the next term that has been marked.
The application will display your errors in grammar and spelling, working their way sequentially down the manuscript.
You won’t even need to use your mouse because this tool allows you to verify your whole document without using it! These instructions are compatible with both personal computers (PC) and Apple computers (Mac).
Check out 7 Best Grammar Checkers for a faster and better writing experience.
2. Microsoft Outlook
You may use Outlook to check for grammatical and spelling errors in your emails.
- On both the Mac and the PC, it employs the same shortcut keys as Microsoft Word: Alt+F7.
- You may highlight your selection by using the tab key and the arrow keys and then pressing enter.
- To go on to the following misspelled word, press Alt+F7 once again.
3. Microsoft PowerPoint
PowerPoint also has the ability to check for misspelled words. You do not want to be presenting anything too important to individuals, such as your employer, only to be embarrassed by evident flaws in what you have prepared!
After moving the pointer to a slide in your PowerPoint presentation, press the F7 key on your keyboard.
After that, you may select an option from the menu that appears to the right by using the tab and enter buttons to navigate through the menu’s items.
You may also be interested to check out Best Plagiarism checker for students and teachers.
4. Microsoft Excel
You may use the F7 key to examine a worksheet in Excel for any spelling mistakes you may have made. One more time, this is compatible with both Macs and PCs.
You can navigate the dialogue box by using the tab button and the arrow buttons, and when you reach the option you want, you can pick it up by using the enter key.
If you use the mouse to pick only one cell and then press the F7 key, the check will be performed on the whole document. If you highlight more than one cell and then press the F7 key, the function will only check the cells that are now highlighted.
5. Google Docs
When you need to identify misspellings or check for grammar issues, Google Docs also provides a simple keyboard shortcut for you to use.
- When using a Mac, simultaneously hit the key, the Alt key, and the X key. On a personal computer, simultaneously hit the Ctrl, Alt, and X keys.
- On the right-hand side of the screen, you’ll see a menu appear in a drop-down format. It will highlight a term that has an incorrect spelling and provide alternatives such as the proper spelling of the word or the option to disregard it.
- You may go through your selections by using the tab key on your keyboard, and once you’ve made your choice, pressing enter will apply the modification.
- The application will then go automatically to the next location that it has marked, at which point it will present you with a new menu of available choices.
You may use a shortcut key in Google Docs to repair any spelling or grammatical errors you make. You won’t need to use your mouse after you’ve mastered this technique since it will enable you to navigate the entirety of your page.
When all of the warnings have been resolved, you will get a notification informing you that the document is clear of any mistakes.
Final Thoughts
It makes no difference if the paper you are working on is for a school assignment or a report for your employer; you should always strive to perform your very best work.
Checking your work for errors in spelling and punctuation is essential to achieving high grades and projecting an image of professionalism.
When a document’s proofreading process is simplified, it may be completed much more rapidly. Making use of shortcuts or hotkeys might be of assistance.
You can also use Grammarly to write a grammar-free article faster and better.
I hope this article helped you in some way and if you have any questions then do let us know in the comment section.
Frequently Asked Questions
Which feature is used to check the spelling of the text in Microsoft?
The good news is that Microsoft Word makes it simple. The most recent iterations of Microsoft Word all have the same functionality for this feature. Select Spelling & Grammar from the group titled “Proofing” located under the Review menu. Microsoft Word will begin checking the document for spelling and grammatical mistakes from the point in the document where the cursor is now located.
Where can I check grammar for free?
If you want to perfect your English by checking your writing for grammatical, spelling, and punctuation issues, you can use the Grammarly Chrome extension or QuillBot’s free online grammar checker tool. Both of these tools are available online.
How Can I check if my grammar is correct?
The online version of Grammarly’s grammar checker searches through your writing to identify any and all sorts of errors, from misspellings to issues with sentence structure and beyond.
Can Google check my grammar?
You have the option in Google Docs to either accept or disregard the corrections suggested for your spelling and grammar. In addition to English, Spanish, French, and Portuguese, advice for correct grammar and spelling are also accessible in Italian.
Is Grammarly better than Google?
In general, I feel Grammarly is the superior editor. It had a higher error detection rate than the Google Docs editor. However, neither writing helper noticed the missing punctuation mark, which is why, in addition to employing a grammar checker, you should always eyeball your own work.
